You’re fully booked with 1:1 clients (or close to it). Your calendar’s packed. Your inbox is full. But something still feels off in your book coaching business. You’ve tried working longer hours, tweaking your offers, even raising your rates. But the real problem might not be your pricing or your time management.
It’s what I call the hidden admin drain—and it could be quietly holding your business back.
The Real Cost of Doing It All
When you’re running your book coaching business solo, it’s easy to underestimate how much time (and energy) you’re losing to backend work like:
- Writing and sending onboarding emails
- Manually scheduling sessions
- Following up on missed payments, clients’ pages, or scheduling
- Digging through emails to find session notes
- Updating spreadsheets or documents you’ve recreated ten times already
- Keeping track of what pages your clients have sent you and what feedback you owe them
And it’s not just about time.
It’s the mental load of trying to remember everything. The constant tab-switching. The little details that add up and pull your focus away from what really matters—serving writers and growing your business.
Why “Just Hiring a VA” Isn’t Always the Answer
Maybe you’ve thought, “I just need a VA to take some things off my plate.”
That can work—for a while. But here’s the truth: a virtual assistant can help you execute tasks, but they’re not there to think strategically about how your business runs.
That’s where things start to break down:
- You still have to train and manage your VA
- Systems stay inconsistent (because they’re not built to scale)
- You’re still in reactive mode, not proactive planning
If you’re serious about scaling—to group coaching, retreats, or just more capacity—you need more than task support. You need operational strategy.
Signs You Might Be in an Admin Bottleneck
Still not sure if this is what’s slowing you down? Here are a few red flags I see all the time:
- You’re always behind on sending proposals, invoices, or new clients the information they need
- You recreate your onboarding steps for every new client
- You feel like you could grow, but you don’t have the time or energy to figure out how
- You want to offer a group program or retreat—but planning it feels impossible
If any of that sounds familiar, you’re not alone—and there’s a better way to run your business.
It’s not about doing more—it’s about doing less, better. Book your free Discovery call with me to find out how.
I’d love to hear from you. Are you experiencing any of these signs of Admin Bottleneck in your business?